In the previous part of this guide (which you can read here,) we went over how it pays to take your time in the beginning and make sure that you’re addressing the client’s true needs by asking the “5 Whys.”
In this part, we’ll address some other important parts of project management, starting with your team.
When building your team for a project, make sure everyone knows the scope of their responsibilities and exactly what is expected of them. This applies not only to your in-house team but also to any contractors or anyone that the client instructs you to work with.
When communicating with your team, make sure there is one central source of truth, ideally LogicalPlan.
With LogicalPlan, your team has a place to go where they can always see the most up-to-date information, files, instructions or whatever else they will need access to so that they can do their job well.
“Remember, things don’t always go as planned, so be sure to leave you and your team a little wiggle room in case something comes up.”
If team members only need to go to one place to get the most current info, they won’t have to waste time searching for old email threads or sifting through countless file versions. We’d also recommend giving your client a limited view or the ability to take part in the LogicalPlan workspace so that you can collaborate more closely.
When planning out a project, break bigger problems into smaller (more manageable) parts so that you can have a clear scope of the project.
If you want to do this using the traditional method, you can use mind maps, work-breakdown structure (WBS), product breakdown structure (PBS), or whichever other technique you and your team prefer that will help you identify all the tasks and subtasks that you’ll need to complete to finish the project. Once you’ve determined what needs to be done, add your list of tasks to LogicalPlan.
On the other hand, if you want to make things a little simpler, you can use a LogicalPlan template to help break down your project into tasks. Not only does this method make it easier to visualize all your tasks, but when you’ve come up with the full list, you don’t have to take time copying the tasks from your structure into LogicalPlan because you’ll have your whole project already in the app!
Once your task list is created, chart them out on the timeline and arrange them so that you can hit the project deadline.
Remember, things don’t always go as planned, so be sure to leave you and your team a little wiggle room in case something comes up. Some team leaders like to set a project deadline that’s a few days before the real deadline, just in case.
If anything does happen, don’t worry, you can easily move tasks around with LogicalPlan’s drag-and-drop timelines.
Now you can kick back and relax. Since you have your project timeline all planned out, the rest is easy – all you have to do is make sure that your team sticks to the plan.
Once your project is finished, the only thing you have left to do is to present it to your client. Don’t forget to attach your invoice, you deserve to get paid for all your hard work!
Stick to the tips we’ve given in this part and part one of this guide (found here) and you will probably have a much easier time with all of your projects.