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What steps do you follow to delegate a task to your team members?


If you’re in a management role, then you’ve likely got a lot of things on your plate. You have to juggle clients, your team members, projects, tasks, and various other responsibilities. You can’t always do everything yourself, no matter how hard you try. This is where delegation comes in.

Delegation is an important part of business, and knowing how to do it effectively is a key skill of a successful manager. LogicalPlan is all about helping you manage your team and its projects more effectively, so we’ve put together this article full of tips to help you become a pro delegator.

Why is delegation so important?

“If I want something done right, I’ll have to do it myself!”Does this sound like you?

Not everyone feels comfortable delegating tasks to others, whether that’s because they trust themselves to do it better or they don’t want to come across as too bossy. You might feel like you’re burdening your employees or co-workers when you delegate tasks to them, but delegation is a blessing in a number of ways.

Here are 4 amazing benefits of effective delegation:

1.  It makes your team more efficient

The best way to get things done efficiently is to share the workload. If you’re always busy but your team is working at 50% effort, then you’ll be wasting a lot of time as a team. Time that could be spent completing tasks and growing your business. By delegating tasks, you ensure that everyone’s time is being put to good use and deadlines are more likely to be met consistently.

2.  It helps your team members develop

Your team members probably have their own goals to move up the ladder, reaching new heights in their career. This can be difficult to do if they’re not gaining new skills and experience in their current role. By giving a team member responsibility for a new task, project, or client, you’re helping them develop professionally. If you train your employees well, then they’ll be able to assist you with even more tasks. It will also make them more promotable and employable, which is good for their job satisfaction.

3.  Improve team culture

Good teamwork relies on communication and trust between that team. By delegating responsibilities to your team members, you’re demonstrating that you trust them and their abilities. This belief in them can help to boost their confidence, even in areas they are inexperienced in. A positive team culture leads to better job satisfaction and improved performances.

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4.  Reduce your workload

Do you feel like you’re always working excessively long hours? Wish you had a better work-life balance? By delegating tasks across your team members fairly, you can have a more manageable workload while still ensuring the work gets done. This doesn’t mean you should just pile all of your work on someone else, but it can be distributed more evenly among the team.

How to delegate effectively

Knowing you should delegate and actually doing it are two very different things. It can sometimes be difficult to let go or be authoritative enough to be an effective delegator. If it’s something that you struggle with, then here are some simple tips to help you improve.

Don’t just offload the work you hate

There are certain tasks that no one really wants to do. This is often the case with boring, menial tasks, especially when you do them all the time. Don’t just delegate the tasks that you hate doing. Chances are that the person you delegate to will also hate it, leading them to dread having worked passed on from you rather than looking forward to the opportunity.

Vary which kinds of tasks you delegate and do it for good reason. You might think a certain team member is skilled at that particular task or, conversely, that they don’t have experience with it and would like to learn. You might know that someone really enjoys a certain type of work and would like to delegate it to them.

Give them proper instructions

The beauty of delegation is that you can be hands-off, but not entirely. Especially if someone has never dealt with that task before, you can’t just drop it on their desk and expect them to get on with it. This could lead to a lot of stress for that employee and, ultimately, subpar work. Either that or they’ll be constantly coming back to you with questions, which defeats the point of delegating in the first place.

This doesn’t mean you should walk them through every step, but make sure that person understands the task and is properly equipped for it. It can be a good idea to explain what they need to achieve, rather than detailing the entire process they need to take. This way, they know why it’s important and what result is expected of them.

Grant them authority

Delegating individual tasks is a good start, but it will come back to you pretty soon. If you’re confident in your team, then you should also hand over the responsibility of the task or project to them. They can then handle any subsequent tasks relating to that project as they arise, as well as any problems that occur. Give them the authority and confidence to make decisions related to that task, then they won’t have to check in with you over each step.

Appreciate the work they do

When someone successfully completes a task that you delegated to them, they’ve helped to take some of the burden off you and have helped the team as a whole achieve its goals. That’s certainly something to be grateful and appreciative of, so show your employees that you are. This could be as simple as saying thank you or giving congratulations for a job well done. Make sure your team feels appreciated to help boost the relationships and teamwork.

A project management tool to help you delegate

When it comes to delegating, it can sometimes be difficult to choose who to delegate to and when. You want to avoid piling too much work on one employee while others have free time. You also need to be able to keep track of who you’ve assigned which tasks to, what their progress is on those tasks, and when they are due.

LogicalPlan is the perfect tool to help you achieve this. Through our project management app, you can get a simple overview of your entire team, what they’re working on, and what else needs doing. This makes it easy to keep track of both your team members and your team’s tasks, so you know who’s free to do what.

Get started with LogicalPlan today and take control of your project online by delegating like a pro.

 

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