Having a good project manager at the helm is vital to the success of any project. If you’re new to a project management role or are just looking for ways to keep improving, then this article will give you all the tips and tricks you need to take your team and your project to the next level.
Understand the client’s expectations
The first step to a successful project is understanding what is required. You need to communicate with the client to ensure that you know what is expected of your team and what results they want from the completed project. If you have any questions or doubts at this point, make sure you bring them up with the client. Understanding the scope of the project will help you to plan for it more effectively.
Determine the scope of success
At the end of a project, you need to evaluate whether or not it was a success. To do this, you first need to know what classifies as a success. Is it just about hitting the deadline, or do you need to hit the deadline while staying under a certain budget? Maybe the success of your project depends on the results achieved by the client based on your project. Whatever “success” means in the scope of your project, make sure you know this from the start so that you know what you’re aiming for.
Set realistic deadlines
Whether it’s the final deadline for the entire project or deadlines for milestones and deliverables along the way, it is important to be realistic when setting them. There’s no point in agreeing to a deadline of 6 weeks if you know it’s likely to take 2-3 months. Agreeing to extremely tight deadlines will either result in you disappointing the client or will place your team under a great deal of stress as they work under such high-pressure conditions. It is better to give your team time to do their work well, rather than ending up with rushed, sub-par results.
Prepare for the worst
A good motto here is to “hope for the best and expect the worst.” Sure, you don’t plan for your project to meet roadblocks, but you need to be prepared in case it does. Before you start your project, you need to have contingency plans in place in case of emergency so that you can still meet the deadline or at least minimize the consequences of those roadblocks.
Know your team’s strengths and weaknesses
When allocating tasks to your team members, you need to keep their particular strengths and personalities in mind. If the project is of high-importance or if you’re on a tight deadline, then you want to make sure each task is in the hands of someone who excels at that type of work. If you have a little more breathing room, then you might use it as an opportunity to develop another team member’s skills in that area, perhaps pairing them up with a more experienced team member. If you know that each task is in the right hands, you can feel confident that everything will get done to the best standards.
Communication is essential to any team. For the project as a whole and for each individual task, you need to make sure that your team members know what is expected of them. This is important to achieving the desired results. Communicate openly with your team so that they feel comfortable doing the same. If they have a question or they face a problem, you want to know that they feel able to talk to you about it rather than trying to cover it up.
Use the right tools to assist you
Project management tools can make a big difference in how smoothly your project runs. They are there to assist you and your team every step of the way. It’s a place to keep important information about the project, client, and tasks, to communicate with each other, to assign work, and much more. LogicalPlan is a great example of how project management software can help make your project a success.
Learn from successes and failures
Once the project is over, you can breathe a sigh of relief. But that’s not the end of it. Now is the perfect time to look back at the process and results. Evaluate what went well and what didn’t. The important thing is that you learn from both of these – the failures as well as the successes. Doing this each time will help you learn how to make the next project even better.
What are your best tricks for ensuring your projects are a success? By following these tips and using project management apps like LogicalPlan, you can smash expectations every time.