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Understanding Delegation for Your Team


They say that no man is an island, and this is valuable advice in the world of business. Any leader or manager trying to do everything themselves is likely to crash and burn at some point. When you’re at the head of a team of employees, there’s no need to take all the burden on yourself. You can delegate to your employees or team members.

What is delegation?

Delegation refers to handing a task or project to someone else rather than completing it yourself. This normally happens down the chain of command, i.e. a manager delegating to a junior employee, but it can go both ways. Employees can also delegate to their co-workers who are equals in terms of seniority.

Delegation is a way of freeing up more of your time while still getting the job done together as a team. Some managers avoid delegation because they feel obliged to complete all the work themselves. But delegating is an intelligent strategy, and certainly not a sign of weakness and laziness.

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Imagine you have 10 tasks to complete by the end of the day and there’s no way you’ll fit them all in. The smart thing to do is hand over responsibility for 3 of the tasks, for example, so you can really focus on getting the other 7 tasks done to a high standard. If you delegate to someone you trust, then you can rest assured that the task will still be done on time while you spend your time on other important things.

Some of the benefits of effective delegation include:

  • Increases productivity
  • Improves efficiency
  • Helps you meet deadlines
  • Develops the skills of your team members
  • Gives you more time to focus on strategy
  • Promotes a culture of trust and communication
  • Improves job satisfaction for team members

Knowing which tasks to delegate

We’ve said that you don’t have to take everything on yourself, but that doesn’t mean passing off every job you get. So, how do you decide which tasks to delegate and which ones to take responsibility for yourself?

One strategy is to delegate the routine administrative tasks, ones that don’t necessarily require your level of skill and experience to complete. You could delegate these to any of your team members and should be confident that the work will get done well.

However, these tasks can be tedious if you do them all the time. If you only delegate these kinds of tasks, then your team members might dread being delegated to rather than looking forward to the opportunity. So, it’s good to vary the kinds of tasks you delegate to your team. Delegating some of the more fun and interesting tasks will improve employee engagement and job satisfaction levels, as well as improving your relationships.

If you receive a task that you know plays into the strengths of one of your team members, then it’s the perfect opportunity to delegate it to that person. You can also use delegation as an opportunity to develop your employees. If you have a low priority or low-risk task that a team member doesn’t have much experience with, then handing it to them will add to their experience and help them improve their competencies.

If you need to keep track of what tasks you’ve delegated, who you’ve delegated them to, and the progress on those tasks, then you can use a tool like LogicalPlan to help you keep track of everything easily and effectively.

 

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